Information on the processing of personal data
Information on the processing of personal data
Operator:
Cars Košice, s.r.o., Bidovce 328, 044 45 Bidovce, ID No.: 51 087 308, registered in the Commercial Register of the District Court Košice I, Section: Sro, Insert No.: 42259/V (hereinafter referred to as the "Controller"), hereby provides information to the data subjects on the processing of personal data in accordance with Art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as "GDPR") and related legislation.
Scope and purpose of the processing of personal data
1. Data processing in the information system
The controller processes the personal data of the data subjects in an information system managed by Autá Košice, s.r.o. The data from GPS monitoring devices are processed separately in a separate system. Personal data are not transferred outside the EU. Data entered into the system for the purpose of preparing a non-binding quotation are not further processed or provided to third parties.
2. Purposes of the processing of personal data
The controller processes personal data for the following purposes:
-Pre-contractual and contractual relations: includes the processing and sending of quotations, reservations, preparation and conclusion of contracts, contract administration, acceptance and handover of the vehicle, invoicing, claims and other obligations arising from the rental contract. The provision of personal data is a contractual requirement without which a contract cannot be concluded.
-Identification of the data subject: on the basis of consent when photocopies of official documents or electronic copies thereof are made, if necessary. The provision of consent is voluntary.
-Safety and asset protection: by monitoring the location of vehicles equipped with GPS devices. GPS information is only processed in cases where the vehicle is used by an identifiable natural person.
-Claims and claims handling: includes the maintenance of documentation and records, claims handling and recovery.
Legal basis for processing
The processing of personal data is based on:
- the fulfilment of the legal obligations of the Operator,
- the performance of contractual obligations arising from the contractual relationship,
- the data subject's consent, if given,
- the legitimate interests of the Operator (e.g. protection of property, settlement of damages, claims).
Provision of personal data
Personal data may be provided:
-Control authorities: e.g. the Slovak Trade Inspection Authority,
-To courts and law enforcement authorities: at their request or in the context of a legitimate interest,
-Insurance companies: under insurance policies related to rental vehicles,
-Contracted intermediary: e.g. Autá Košice, s.r.o., ID No.: 51 087 308,
-To other entities: in accordance with the law or the legitimate interest of the Controller.
Retention of personal data
-GPS data: retained for 2 years from the end of the contractual relationship.
-Photocopies of documents: retained for the duration of the contractual relationship, up to a maximum of 3 years, unless they are needed for legitimate purposes (e.g. dealing with damage, theft).
-Other data: retained for as long as necessary to fulfil the purpose of the processing, up to a maximum of 10 years if required by law (e.g. keeping accounting records).
Rights of data subjects
The data subject has the right to:
- obtain information about the processing of your personal data,
- request access, rectification, erasure or restriction of the processing of your personal data,
- object to the processing of personal data,
- obtain your personal data in a machine-readable format or request their transfer to another controller,
- withdraw your consent without affecting the lawfulness of the processing prior to its withdrawal,
- file a complaint with the Office for Personal Data Protection of the Slovak Republic (Hraničná 12, 820 07 Bratislava 27).
Contact details for making requests or complaints
-In writing to Autá Košice, s.r.o., Bidovce 328, 044 45 Bidovce
-E-mail: prenajom@autakosice.sk
-Phone: +421 915 944 693